Privacy Policy

At 7West OS, we provide a secure, efficient school management platform ("School OS") to empower students, educators, and institutions. Protecting student data and maintaining privacy is our highest priority.

Privacy Highlights

Before reading the full policy, here are the key commitments we make to our schools and students:

  • We collect necessary academic and personal usage data to power the School OS experience.
  • Student data is never sold to advertisers or third parties.
  • Grades, assignments, and sensitive records are visible only to authorized users (students, teachers, admins).
  • We comply with standard educational data privacy regulations.
  • You maintain ownership of your intellectual property (assignments, projects) submitted to the platform.

1. Information We Collect

We collect information to operate the School OS and improve educational outcomes. This may include:

  • Account Information: Name, email address, student/staff ID, and school affiliation.
  • Academic Data: Course enrollments, grades, attendance records, and assignment submissions.
  • System Activity: Login history, feature usage, and device information for security auditing.

2. How We Use Your Information

We use your information strictly to:

  • Provide core LMS functionality (grading, scheduling, communication).
  • Generate academic analytics for students and administrators.
  • Ensure platform security and prevent unauthorized access.
  • Communicate important system updates or maintenance alerts.

3. What We Do Not Do

  • We do not sell, rent, or trade student personal data.
  • We do not use student educational records for targeted advertising.
  • We do not build profiles of students for non-educational commercial purposes.

4. Data Sharing & Visibility

Data visibility is strictly controlled based on user roles:

  • Private Data: Grades and personal messages are visible only to the student, their parents (if linked), and authorized faculty.
  • Classroom Data: Discussion posts and group project contributions may be visible to other students in the same course.
  • School Admin Access: Designated school administrators have access to records for institutional reporting and management.

5. Data Retention

We retain data as long as the school's workspace is active or as required by law. Upon graduation or account deactivation, data archiving policies are determined by the school's administration.

6. Security

We employ industry-standard security measures including encryption in transit and at rest, role-based access controls, and regular security audits to protect your data.

7. Cookies and Analytics

We use essential cookies to maintain your login session and preferences. We use anonymous analytics to understand platform usage patterns to improve performance, but strictly without tracking individual user behavior across other sites.

8. Third-Party Services

We may integrate with trusted third-party educational tools (e.g., plagiarism checkers, virtual classrooms). Data is shared with these services only to the extent necessary for their function and under strict data protection agreements.

9. Your Rights

Depending on your region and school policy, you may have rights to:

  • Access your educational records.
  • Request correction of inaccurate data.
  • Export your data.

Please contact your school administrator to exercise these rights.

10. Student Data Privacy

We comply with applicable laws regarding children's data privacy. 7West OS accounts are provisioned by educational institutions, and the institution obtains necessary parental consent for students under 13 where applicable.

11. Changes to This Policy

We may update this policy to reflect changes in our service or regulations. Significant changes will be communicated via platform notifications.

12. Contact Us

For privacy questions, please contact our Data Protection Officer at privacy@7west.os.